Privacy Policy for CoffeeChat Bot

Last Updated: 2025-06-04

CoffeeChat Bot (“we,” “our,” or “us”) operates the Discord bot and website at https://coffeechatbot.app. This Privacy Policy explains how we collect, use, and protect your data.

1. Data Collection

1.1 Discord Bot Data:
- Discord user ID, username, avatar
- Discord server name, ID, avatar

Purpose:
- Display avatars/usernames
- Enable features like matchmaking
- Server-specific features

Retention: Indefinite  
Access: Only visible to admins of that server

1.2 Website Data:
- Discord OAuth2 login
- Cookies (for session/user/server persistence)
- Analytics
- Server configuration

Third-party services:
- Vercel (hosting)
- Stripe (payments)
- Turso (database)

2. Storage and Security

Database: SQL on Turso  
Encryption: At rest and in transit  
Security: HTTPS, OAuth2, rate limiting, access control

3. User Rights

Data Deletion: Email will@coffeechatbot.app  
Opt-Out: Email will@coffeechatbot.app  
Minimum Age: 16+

4. Terms of Use

Eligibility: Discord users and server admins age 16+  
Availability: No guaranteed uptime, Discord API dependent  
Liability: Not responsible for Discord outages, user behavior, or third-party misuse  
Modification: Terms may change at any time with notice

5. Third-Party Disclosure

APIs used: Discord, Stripe  
No data sold or shared beyond what's necessary for function

6. Breach Notification

Users notified within 240 hours via email or Discord DM

7. Contact

Email: will@coffeechatbot.app  
Response time: 2 business days